A Better way to Manage Your group trips

industry leading
travel management software

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Why do you need a specialized group Travel management software?

Do you feel like the day-to-day updating of spreadsheets is killing the joy of travel planning? We all know data entry sucks and that it is far from enjoyable. That’s why we decided to make things easier for you and help you get back to what you love doing most - creating authentic group experiences with group travel planning!

TRACK PAYMENTS

  • Credit cards, direct deposits and partner commissions all in one place

COLLECT WAIVERS & FORMS

  • Clients can fill up custom questionnaires and upload documents securely saved in their Traveler Portal

SHARE DOCUMENTS

  • All custom forms, dietary requirements, and visa copies available 24/7, even offline

MANAGE TRAVELERS

  • Send styled branded emails from within the platform
  • Set up automated reminders per participant

VIEW REPORTS

  • User-friendly payment reports and client status updates
  • Auto-generated invoices for your clients

COLLABORATE

  • Co-Planners, team members. local operators and destination managers collaborate inside of YouLi

simplify the trip sign-up & BOOKING process

We all know online bookings take a long time, can be super complicated for the non-techy folks, and are simply a hassle. Well, hassle no more! 

With YouLi, long REGISTRATION FORMS are a thing of the past. Streamlining your traveler’s questionnaires, helps improve your customer experience. Collect an application form prior to or at the time of booking, then assign TASKS to get all the travel details before take-off. This builds CUSTOMER EXCITEMENT and reflects positively on you by making your business look more organized and your booking process easier for travelers. 

Our reservation management software is clean and simple! It allows you to ask your travelers the right questions at the right time, integrate DIGITAL SIGNATURES and invoice ADDITIONAL ACITIVITES, and therefore relieve everybody of unnecessarily long email threads, saving patience, time, and energy.

YouLi white label app for YOUR travel company combines convenience with luxury to help you create the most enjoyable customer experience for travelers.

empower your guests to show up prepared

Word of mouth is everything within the travel industry, especially between tour operators, and we know nobody likes to feel stressed or unprepared while traveling. With YouLi tour management software, you design your clients' journey via assigned tasks with optional document upload. Travelers receive automated reminders, if overdue, and you get to see their progress and send notes from the PLANNER DASHBOARD.

Task your travelers to read your terms & conditions or cancellation policies, review the packing list, watch a video about how to perform a certain skill, join a pre-trip webinar, and even leave a review after the trip!

Did your guests change their minds at the last moment? No worries. YouLi software lets you UPSELL products and activities even after the booking is processed.

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provide flexible pricing, room packages & add-ons

Are you ready to make your life easier by simplifying your rooming lists? Do you recognize that not everyone in a group wants the same thing at the same time? - because we do!

Use the "OPTIONAL ITEM" feature in YouLi travel business management software to offer upgrades like airport arrivals with drivers, create personalized pricing packages, and create rooming lists with private room upgrade options.

Automate ROOM INVENTORY MANAGEMENT by setting maximum group size and encouraging bookings with a number of "available spots left". Showcase unique destinations with beautiful images, and let your guests choose their pricing package, automatically added to the invoice.

Every add-on your clients choose on the itinerary is instantly updated on the invoice and confirmed via an automated email as well as on the PLANNER DASHBOARD. Think of the time you will save!

integrate bookings with accounting, marketing, Room allocation, DEck plans & more

We created the YouLi app to make life easy and to create a simple operations management software solution for group adventure businesses. While no one platform can do it all, it's important that all your software talks to each other.

We are continuously improving based on our clients' feedback with monthly updates & releases.

Our OPEN API allows travel enterprises to scale operations using integrations with Zapier, several payment gateways (like Stripe, Square, Cybersouce, PayPal, EFT) accounting platforms (Xero, QuickBooks on the roadmap), Google Analytics, Facebook, Unsplash, and more.

Like no other travel platform, YouLi allows you to integrate a custom cruise deck plan and have the links mapped to a YouLi Trip Page for automatic booking of specific cabins or rooms on your amazing retreats.

Your travel company will benefit from multiple YouLi integrations by CENTRALIZING admin tasks under one secure trip Planner Dashboard, which makes scaling your group trips easy and enjoyable!

words from our community

The YouLi team has done an amazing job of helping streamline our business. They enhanced their platform to include our small ship deck plans allowing our guests to select their own cabin, build a profile and make payment. Plus we can easily push tasks and optional tours out to our booked guests saving us a tremendous amount of man hours. Not only did YouLi significantly reduce our costs they also helped increase our revenues. The Youli team has been fantastic to work with.

Chris Parker
Preferred Travel Partners/Rockstar Adventures

The product looks great. I am excited to use it. Exactly what I need to take the business to the next level :D My biggest issue is admin time so this will be perfect. I'd previously seen your website a few years ago, but looks like you have put a heap of effort developing it since then with more functions :)

Alex Johnson
Timor Unearthed

YouLi made it so easy to create trips - and they look amazing on your platform. The Web design team was blown away by the interface. And, consumers in testing have commented on how nice it is to have a dedicated Trip Page. We are booking now for our first three ventures: We Make Culture, Art & Social Change and Urban Agriculture.

Rachel Griner
Brave Nu Ventures

"I deal with billions of dollars of software the schools use, and I can tell YouLi just works! It does every single thing that needs to be done for a group trip. I am totally in gratitude of you all for designing something that works so beautifully. People are itching to travel, they are ready to go, and the cost of having this platform is so worth it, because the amount of time that is wasted. It’s brilliant!"

Sophia Boyer
Melanated Travel

"I’ve been wanting to improve our customer on-boarding process for a while, I knew it was too cumbersome. All the emails, things we wanted people to do and read and videos to watch are just all over the map. Now having YouLi as this clean booking system with clear tasks and deadlines is the game changer, I love it. And it's awesome that clients don't have to login or create an account to manage their booking"

Elinor Fish
Run Wild Retreats

"We want to make sure every single client is thoroughly briefed, trained, and prepared to get themselves even to the start of the trip. There is a lot of pre-work in the background, and that's why YouLi is really, really useful. The list of assigned tasks helps us ensure that travelers are ready for the trips."

Ben Southall
Best Life Adventures

"YouLi Affiliate is the best feature in the world! It’s perfect for me and growing my brand as a solo-entrepreneur. Thank you so much for the vision and providing us so many amazing options.”

Rachel Mango
Earth & Soul Adventures

"We had a Summer school page go live and 50 children signed up in a few hours! They all completed their tasks on registration and we had one parent ask a question, which shows how intuitive the platform is! The information we collected yesterday afternoon would have taken the us weeks normally. The more we use YouLi platform, the more we realize how brilliant it is."

Chris Beaumont
True North Travel

“Once travel does reopen, people will book quickly, and if you can make that really easy and pain-free, like YouLi does, you’ll convert much higher than people that are still using PDFs, and call and all that slow process. And YouLi ability to avoid the 2%+ credit card fees by taking direct bank transfers is really really valuable for us.”

Nate Taiaroa
Adventure Out Loud

words from our community

The YouLi team has done an amazing job of helping streamline our business. They enhanced their platform to include our small ship deck plans allowing our guests to select their own cabin, build a profile and make payment. Plus we can easily push tasks and optional tours out to our booked guests saving us a tremendous amount of man hours. Not only did YouLi significantly reduce our costs they also helped increase our revenues. The Youli team has been fantastic to work with.

Chris Parker
Preferred Travel Partners/Rockstar Adventures

The product looks great. I am excited to use it. Exactly what I need to take the business to the next level :D My biggest issue is admin time so this will be perfect. I'd previously seen your website a few years ago, but looks like you have put a heap of effort developing it since then with more functions :)

Alex Johnson
Timor Unearthed

YouLi made it so easy to create trips - and they look amazing on your platform. The Web design team was blown away by the interface. And, consumers in testing have commented on how nice it is to have a dedicated Trip Page. We are booking now for our first three ventures: We Make Culture, Art & Social Change and Urban Agriculture.

Rachel Griner
Brave Nu Ventures

"I deal with billions of dollars of software the schools use, and I can tell YouLi just works! It does every single thing that needs to be done for a group trip. I am totally in gratitude of you all for designing something that works so beautifully. People are itching to travel, they are ready to go, and the cost of having this platform is so worth it, because the amount of time that is wasted. It’s brilliant!"

Sophia Boyer
Melanated Travel

"I’ve been wanting to improve our customer on-boarding process for a while, I knew it was too cumbersome. All the emails, things we wanted people to do and read and videos to watch are just all over the map. Now having YouLi as this clean booking system with clear tasks and deadlines is the game changer, I love it. And it's awesome that clients don't have to login or create an account to manage their booking"

Elinor Fish
Run Wild Retreats

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YouLi is more than just software.
We are a community of group travel professionals and tech experts sharing best practices and feedback to grow together.

Join the YouLi community and participate in monthly LIVE webinars.
Learn the latest tech & marketing updates, discuss new features, and find business partners and experts to increase your revenue & impact.

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